The only AI built specifically for executive communications and scheduling. Not an inbox filter. Not a calendar app. Intelligence that understands context, relationship dynamics, and strategic timing at institutional scale across your entire organization.
Executive communications are drowning. Not in volume—executives have always had full inboxes. In context fragmentation. Every email thread carries history no one remembers. Every meeting request demands decisions based on relationships, priorities, and politics spread across systems. Every calendar conflict reveals strategic choices no assistant can see.
Context disappears between inbox and calendar. An EA schedules a meeting without knowing the project failed last quarter. An executive responds to an email unaware the relationship turned adversarial three weeks ago. Priority signals live in Slack, strategic context in email, relationship history in someone's memory. By the time you realize the scheduling conflict reveals budget priorities to competitors, the meeting invite is sent.
By the time you discover the communication breakdown, deals are delayed, relationships are strained, opportunities are missed. What if executive intelligence worked differently? What if it understood not just your schedule, but your strategy?
Generic email and calendar AI tools scan messages and match time slots. They see text and availability. They cannot see context, relationships, or institutional strategy. They operate at the level of individual messages and meetings—not at the level of executive decision-making and organizational intelligence.
MAIA AI Email & Calendar Agent is fundamentally different. Built exclusively for executive communications and strategic scheduling, it understands relationship dynamics, organizational politics, communication patterns, and how calendar decisions reveal strategic priorities. No other AI connects your inbox to your institutional memory.
MAIA AI Email & Calendar Agent learns from every email sent, every meeting scheduled, every response pattern, every relationship dynamic. The intelligence compounds. The context deepens. Purpose-built executive communications intelligence.
MAIA AI Email & Calendar Agent learns your communication style, relationship dynamics, and strategic priorities from existing email and calendar history. No complex onboarding. No prompt engineering. Your executive assistant connects the system, and intelligence begins compounding from historical patterns within days.
Built for environments where executive communications involve confidential strategy, Board discussions, M&A planning, and regulatory-sensitive information. MAIA AI Email & Calendar Agent operates within your security perimeter with complete audit trails and explainable reasoning for every communication and scheduling recommendation.
Executive emails, calendar data, relationship context, and strategic patterns remain entirely within your infrastructure. No cloud processing of sensitive communications. No external AI vendors accessing Board-level discussions. Complete data sovereignty over executive intelligence.
Not point solutions for email or calendaring. MAIA AI Email & Calendar Agent understands the complete executive communications landscape—inbox, calendar, relationships, strategy, organizational dynamics, and how timing decisions reveal or protect institutional priorities across your entire organization.
Tell MAIA AI Email & Calendar Agent "protect visibility into the acquisition timeline" and it adjusts meeting scheduling, email response timing, and participant patterns to control information flow. It understands strategic intent, not just scheduling commands. No other AI connects calendar decisions to organizational strategy.
One system understands email, calendar, Slack context, relationship history, and strategic priorities. Not separate tools for different channels. MAIA AI Email & Calendar Agent maintains unified intelligence across all executive communications—ensuring context never fragments between systems.
Every email draft, every scheduling recommendation, every relationship insight includes complete reasoning and source validation. Executive assistants review AI-generated communications before sending. Executives maintain control over strategic messaging. Human judgment remains central to every external communication.
Other AI generates generic email responses. MAIA AI Email & Calendar Agent learns that you write differently to Board members than to vendors, differently to direct reports than to external counsel, differently during negotiations than during routine updates. It captures tone, formality, directness, and strategic positioning variations across relationship types.
Your communication style is not one style. It's a sophisticated adaptation to relationship dynamics, organizational hierarchy, and strategic context. MAIA AI Email & Calendar Agent remembers these patterns and maintains them in every draft.
Standard email AI sees individual messages. MAIA AI Email & Calendar Agent sees relationship arcs. It remembers that this vendor relationship started adversarial in 2022, improved during the Q3 2023 contract renegotiation, and has been stable since. It knows which external counsel you trust for M&A versus employment issues. It understands which Board members align on strategy and which require different framing.
Relationships have memory. MAIA AI Email & Calendar Agent ensures your communications reflect that history—preventing tone mismatches that damage carefully built relationships.
Scheduling is not neutral. Meeting timing, participant selection, and calendar proximity communicate strategic priorities to everyone with calendar visibility. MAIA AI Email & Calendar Agent understands that scheduling a vendor selection meeting before the Board meeting signals decision urgency. That inviting finance to product meetings signals budget scrutiny. That your calendar density before quarterly earnings indicates reporting pressure.
Every calendar decision is a signal. MAIA AI Email & Calendar Agent helps you control what your schedule communicates—internally and externally.
Other AI only sees what's written. MAIA AI Email & Calendar Agent sees what's not written. It notices when a previously responsive Board member stops engaging in email threads. When a key stakeholder is consistently left off meeting invites. When email volume from a critical vendor drops suddenly. Silence carries meaning—often more than words.
Communication intelligence requires understanding absence, not just presence. MAIA AI Email & Calendar Agent detects the patterns others miss.
Generic AI drafts emails based on the immediate message. MAIA AI Email & Calendar Agent drafts emails based on relationship history, organizational strategy, ongoing negotiations, regulatory context, and timing implications. It understands that responding too quickly can signal desperation, too slowly can signal disengagement, and tone must match where the relationship is going, not just where it is today.
Every email is a strategic act. MAIA AI Email & Calendar Agent ensures your responses reflect institutional intelligence, not just message content.
Calendar conflicts are not just logistics problems. They reveal organizational priorities, resource constraints, and strategic focus. MAIA AI Email & Calendar Agent understands that when your Head of Product consistently misses innovation meetings to attend budget reviews, it signals that financial pressure is dominating product strategy. That when Board meetings are rescheduled around investor pitches, it signals fundraising urgency.
Your calendar is a map of organizational strategy. MAIA AI Email & Calendar Agent reads that map and surfaces the patterns.
Not all communications carry equal weight. MAIA AI Email & Calendar Agent learns which advisors you consult before major decisions, which Board members you align with on strategy, which external counsel you trust for specific matters. It understands your decision-making network—and surfaces when key voices are missing from important discussions.
Executive intelligence requires knowing not just what you think, but who shapes your thinking. MAIA AI Email & Calendar Agent maps that network.
Who attends meetings reveals organizational power, strategic priorities, and decision-making authority. MAIA AI Email & Calendar Agent tracks attendance patterns to understand which functions are central to which decisions, which executives are consulted on which topics, and when attendance patterns shift in ways that indicate organizational change.
Meeting rooms are organizational theaters. MAIA AI Email & Calendar Agent understands the performance.
Other AI only knows you declined. MAIA AI Email & Calendar Agent remembers why. Budget constraints. Strategic misalignment. Relationship concerns. Timing conflicts with Board priorities. When similar meeting requests arrive, it surfaces the historical reasoning—preventing repeated mistakes and ensuring consistency in executive positioning.
Institutional memory prevents institutional repetition. MAIA AI Email & Calendar Agent maintains that memory.
Relationships deteriorate in tone before they deteriorate in substance. MAIA AI Email & Calendar Agent detects when a vendor shifts from collaborative to transactional language, when a Board member's emails become more formal, when an executive's communications become terse. These shifts predict relationship problems before they become crises.
Tone is data. MAIA AI Email & Calendar Agent tracks it systemically.
Meeting density reveals organizational rhythm and strategic focus. MAIA AI Email & Calendar Agent understands that dense calendars before Board meetings indicate reporting pressure, dense calendars before fundraising indicates investor preparation, and sudden calendar clearing indicates crisis management. It reads calendar patterns as strategic indicators.
Your schedule is not random. MAIA AI Email & Calendar Agent decodes the patterns.
Response timing communicates priority, urgency, and relationship value. MAIA AI Email & Calendar Agent learns your response velocity patterns—who you respond to immediately, who can wait 24 hours, who gets weekend responses. It maintains these patterns in draft communications and flags when external velocity patterns shift in ways that signal changing dynamics.
Timing is a language. MAIA AI Email & Calendar Agent speaks it fluently.
Generic AI treats email and calendar as separate systems. MAIA AI Email & Calendar Agent understands they are one intelligence system. Email discussions should lead to scheduled meetings. Meeting outcomes should generate email follow-ups. Calendar patterns should inform email tone. The systems inform each other—creating unified executive intelligence.
Communication intelligence requires system thinking. MAIA AI Email & Calendar Agent operates systemically.
Organization politics reveal themselves in meeting invites and email threads. MAIA AI Email & Calendar Agent detects when you're systematically excluded from discussions where you should be included, when decisions are being made without executive input, and when communication patterns suggest stakeholders are avoiding oversight. Exclusion is data.
What you don't see can hurt you. MAIA AI Email & Calendar Agent surfaces the blind spots.
When multiple executives have scheduling conflicts with the same external party, it reveals organizational bandwidth, priority conflicts, or strategic misalignment. MAIA AI Email & Calendar Agent tracks calendar conflicts across your organization to detect when competing priorities are creating external relationship risks.
Organizational capacity is finite. MAIA AI Email & Calendar Agent maps where it's constrained.
You say your priorities, but your calendar reveals your actual priorities. MAIA AI Email & Calendar Agent learns what you actually prioritize by tracking where you spend time, which meetings you never miss, which topics get scheduled immediately versus deferred. It surfaces when your stated strategy and actual time allocation diverge—forcing honest assessment of priorities.
Time is truth. MAIA AI Email & Calendar Agent tracks how you actually spend it.
Executive communications involve Board discussions, M&A negotiations, regulatory matters, and strategic decisions that must be defensible to auditors, regulators, and shareholders. MAIA AI Email & Calendar Agent maintains complete audit trails—tracking every email draft, every scheduling decision, every communication recommendation with full reasoning and source validation.
Executive accountability requires transparency. MAIA AI Email & Calendar Agent builds it into every interaction.
MAIA AI Email & Calendar Agent is not autonomous communications AI. It's a system where AI handles analysis, drafting, and pattern detection while executive assistants and executives make final decisions. Every external communication requires human review and approval.
AI Intelligence + Human Judgment
Executive or EA sets communication priorities, relationship context, strategic timing requirements, and approval workflows.
MAIA AI ingests email threads, calendar patterns, meeting histories, and relationship data to build institutional memory.
MAIA AI detects tone shifts, response velocity changes, relationship history, organizational patterns, and strategic signals.
MAIA AI identifies when calendar decisions reveal priorities, when scheduling creates information leaks, and when conflicts indicate organizational issues.
MAIA AI drafts communications matching relationship context and tone, recommends meeting timing based on strategic calendar signals.
EA or executive reviews all AI drafts, scheduling recommendations, and strategic insights before any external action.
EA or executive makes final decision on all communications and scheduling. AI provides intelligence; humans maintain control.
MAIA AI logs all communications, scheduling decisions, AI recommendations, human edits, and approval records with full reasoning.
EA or executive sends approved communications and schedules meetings. Human remains the final decision-maker and sender.
Built specifically for executive communications and strategic scheduling. Not adapted from consumer productivity tools or general-purpose assistants.
Maintain appropriate tone, timing, and strategic framing across all Board member communications, ensuring consistency with governance requirements and relationship dynamics.
Control information flow through strategic scheduling and communication timing, ensuring calendar patterns don't reveal acquisition targets or deal timing to stakeholders.
Manage investor meeting scheduling to control fundraising signals, coordinate calendar proximity to Board approvals, and maintain appropriate communication velocity by investor relationship.
Detect when C-suite calendar patterns reveal priority conflicts, bandwidth constraints, or strategic misalignment requiring executive intervention.
Track communication patterns with critical customers, partners, and vendors to detect relationship deterioration before it impacts business outcomes.
Maintain appropriate tone and response velocity during crisis situations, ensuring communications reflect strategic positioning while managing stakeholder expectations.
Ensure executive communications with regulators maintain appropriate formality, document trails, and strategic positioning for audit and compliance requirements.
Coordinate scheduling across executives, Board members, investors, and external stakeholders to optimize for strategic priorities, not just calendar availability.
MAIA AI Email & Calendar Agent ingests email messages, calendar events, meeting histories, and communication patterns from your executive systems. Text becomes relationship data. Meeting invites become strategic signals. Response timing becomes priority indicators. The system consumes unstructured communications and calendar events—transforming them into structured intelligence about relationships, organizational dynamics, and executive priorities.
The system analyzes tone evolution, response velocity patterns, communication style variations by relationship, and scheduling decision patterns. It structures communications into a knowledge graph where relationships have history, tone has meaning, and timing reveals strategy. Every email and calendar event enriches the institutional understanding of how your organization communicates and makes decisions.
MAIA AI Email & Calendar Agent detects when scheduling reveals priorities, when tone shifts indicate relationship changes, when calendar density signals organizational pressure, and when meeting attendance patterns reveal power dynamics. It applies pattern recognition to surface insights invisible to individual humans—connecting signals across time, relationships, and organizational context.
When drafting communications or recommending scheduling, the system applies relationship history, organizational strategy, communication style patterns, and timing implications. It considers: What tone has worked with this relationship historically? What does this calendar decision signal to stakeholders? How does response timing affect strategic positioning? Context informs every recommendation.
MAIA AI Email & Calendar Agent generates email drafts matching your communication style for specific relationships, recommends meeting timing based on strategic calendar patterns, and flags scheduling decisions that create information leaks or priority signals. Every output includes complete reasoning—explaining why specific tone, timing, or approach was recommended based on institutional intelligence.
The system logs every communication draft, every AI recommendation, every human edit, and every approval decision with full reasoning and source validation. This creates permanent institutional memory—capturing not just what was communicated, but why, based on what intelligence, and how humans adjusted AI recommendations. The knowledge graph grows with every interaction. Executive intelligence compounds over time.
Executive communications AI demands higher standards. MAIA AI Email & Calendar Agent is built for environments where communications involve Board discussions, M&A planning, and strategic decisions, where mistakes have relationship and business consequences, where decisions must be defensible to shareholders and regulators, where control is not negotiable.
Communications intelligence operates with role-based permissions ensuring executive assistants, executives, and authorized personnel have appropriate access to drafts, scheduling recommendations, and relationship intelligence. Board-level communications remain segregated from general executive intelligence. Access is audited and traceable.
Every email draft, every scheduling decision, every AI recommendation, and every human edit is logged with timestamp, reasoning, source validation, and approval record. Audit trails support regulatory compliance, legal discovery, and Board oversight requirements. No communications intelligence is lost or unattributable.
MAIA AI Email & Calendar Agent maintains version history for every email draft, tracking AI generations, human edits, and approval decisions. When executives or EAs modify AI drafts, the system captures what changed and why—building institutional knowledge about when AI recommendations require human adjustment.
No external communication is sent without human review and approval. No meeting is scheduled without EA or executive confirmation. The system is designed around mandatory human oversight—not as optional governance layer, but as core architecture. AI provides intelligence; humans make decisions.
Every email draft includes explanation of tone selection, relationship context, and strategic positioning. Every scheduling recommendation includes reasoning about timing implications and calendar signals. Executives and EAs can audit AI logic before approving communications—ensuring outputs are not just plausible, but strategically sound.
MAIA AI Email & Calendar Agent grounds every communication draft in validated sources—actual email history, confirmed calendar events, documented relationship patterns. It does not generate speculative content or invent commitments. If information is unavailable, it flags the gap rather than hallucinating plausible-sounding content. Factual accuracy is enforced architecturally.
Consumer email AI drafts generic responses based on individual messages and matches calendar availability based on open time slots. MAIA AI Email & Calendar Agent understands relationship history spanning years, organizational strategy, communication style variations by recipient, and how calendar decisions reveal strategic priorities. It operates at the level of institutional intelligence—connecting every email and meeting to broader relationship dynamics, organizational context, and executive positioning. No other AI maintains unified communications intelligence that compounds over time across inbox, calendar, and institutional memory.
Yes. MAIA AI Email & Calendar Agent integrates with standard executive communication platforms—Microsoft 365, Google Workspace, and enterprise calendar systems—through secure APIs. Integration maintains your existing workflows while adding intelligence layer for EAs and executives. Your team continues using familiar tools; MAIA AI provides analysis, drafts, and recommendations within those systems. Implementation typically takes 2-4 weeks including historical data ingestion and communication style learning.
Initial deployment takes 2-4 weeks. Historical email and calendar data ingestion happens in first week. Communication style learning and relationship mapping occurs over 2-3 weeks as the system analyzes patterns. Executives and EAs begin seeing useful drafts and recommendations within 10 days as institutional intelligence builds. Full sophistication—including nuanced tone matching and strategic calendar intelligence—develops over 60-90 days as the knowledge graph learns organizational dynamics.
All communications data—emails, calendar events, relationship intelligence, and strategic context—remains entirely within your infrastructure. MAIA AI Email & Calendar Agent operates on your servers with no external data transmission. Board communications, M&A discussions, investor relations, and strategic planning remain under your complete control. No cloud processing. No third-party AI vendor access. Complete data sovereignty over executive intelligence.
No. MAIA AI Email & Calendar Agent amplifies executive assistants by handling communication analysis, pattern detection, and draft generation—freeing EAs to focus on strategic coordination, relationship management, and executive support requiring human judgment. The system requires EA oversight for all communications and scheduling decisions. EAs remain central to executive operations; AI removes the repetitive analysis work that consumes EA time without adding strategic value.
Every communication draft is grounded in validated sources—actual email history, confirmed calendar events, documented decisions, and verified relationship patterns. The system will not generate content without source validation. If information is unavailable, it flags the gap and requests human input rather than inventing plausible-sounding content. Factual accuracy is enforced architecturally through mandatory source attribution. No other AI maintains this level of rigor for executive communications—where hallucinations create liability through false commitments or misrepresented relationships.
Yes. MAIA AI Email & Calendar Agent is designed for institutional complexity—multiple executives, cross-functional teams, Board structures, investor relationships, and external stakeholder networks. It maps organizational hierarchy, understands communication protocols by relationship type, and maintains separate intelligence contexts for different executive roles. The system scales from single executive implementation to full C-suite deployment while maintaining relationship privacy and appropriate information boundaries.
All communications require mandatory EA or executive review before sending—specifically to catch errors, adjust tone, or modify strategic positioning. When humans edit AI drafts, the system logs the changes and learns from the correction. This feedback loop improves future drafts. Additionally, every recommendation includes reasoning and source validation, allowing EAs to audit AI logic before approval. Mistakes are caught in review; corrections improve institutional intelligence.
Pricing is structured by number of executives and EAs using the system, not by email volume or calendar events. This aligns costs with value delivered—amplifying executive and EA productivity rather than charging based on operational activity. Enterprise implementations include historical data ingestion, integration with existing systems, ongoing intelligence refinement, and complete audit trail infrastructure. Contact us for specific pricing based on your executive team size and organizational complexity.
MAIA AI Email & Calendar Agent is designed for executive teams, C-suite leaders, and their executive assistants in organizations where communications have strategic consequences—companies managing Board relationships, investor relations, M&A activity, regulatory oversight, and complex stakeholder networks. It's built for environments where communication sophistication, relationship intelligence, and strategic positioning are competitive advantages, and where executive time is the most constrained organizational resource.
Executive intelligence that compounds over time. MAIA AI Email & Calendar Agent understands relationship dynamics, organizational context, and strategic timing at institutional scale across your entire organization.
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